Start with the child you know
Some children run straight toward a familiar character. Others want to watch from a grown-up’s side first. Both are good ways to begin. Tell your booking contact how your child usually handles a new person, a costume or a busy room.
Leave a little space for the first hello
Choose a quieter part of the room for the introduction. Let your child see the character before the whole group gathers. A parent nearby can help the moment feel familiar. Ask for a greeting that does not depend on a hug or immediate photograph.
Pick the first activity together
A small shared action can be easier than a big entrance. Ask whether the selected character can start with a short story, a wave or a simple game. The actual activity needs to be agreed for that visit.
Keep the camera patient
A photograph is easier when your child is comfortable. You can save it for later in the visit and let the birthday child choose where to stand. Watching, joining in and taking a break can all be part of the celebration.
Write the useful note
In your party plan, describe what helps: a quiet voice, a little distance or time beside a familiar grown-up. You do not need to share private medical details. The practical request is enough to start the conversation.